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In compliance with New York State Practice Law and Rule 4509, the records of library cardholders are confidential. Library records include, but are not limited to:

  • Patron registration records,
  • Circulation records,
  • Attendance records for library-sponsored programs,
  • Records of computer use or reference services,
  • Any other data linking a particular patron to specific library services or materials.

Patrons have control over their library cards. Presentation of a valid library card will allow the patron whose name appears on the card (or the parent/legal guardian in the case of a minor child) access to information about the current circulation record of that patron. It is understood that a person presenting the library card of a friend or family member has permission to check out items on that card. Patrons who would like another individual to pick up their items on hold must request that a proxy pickup note be placed in the library record of the individual who has permission to pick up. No information from a library record may be given by library staff to a third party.

No information from library records will be released to any person, agency, or organization, except in response to a valid court order, subpoena, or search warrant, properly presented to the library director or the director's representative. Nothing in this policy shall prevent library staff from using library records in the administration of their regular duties or to provide library service to the patron. When no longer needed for administrative purposes, records will be expunged.

Approved by CPL Board of Trustees 4/9/2013